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Why Webinars Are More Effective Than Trade Shows?

why webinars are more effective than trade shows

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Are you looking to decode the secret to attracting and converting B2B prospects with finesse? Well, webinars are a valuable asset for lead generation.

When we say B2B marketing, the end goal is to reach out to businesses and professionals who perfectly match your offerings. 

To achieve this objective, you require resources that grab and sustain their attention. Moreover, such content MUST speak directly to their needs, challenges, and preferences. 

You can share your resources in several formats -- blogs, whitepapers, ebooks, infographics, videos, and, most notably, webinars.

So, why are webinars stealing the spotlight? Well, statistics reveal that webinars have become a preferred channel for engaging B2B prospects:

According to 73% of marketers, webinars generate high-quality leads. B2B experts who execute webinars strategically generate 500-1,000 leads per session.

The above numbers prove that webinars outperform traditional events like trade shows in many respects.

Yes, webinars sound like a strategy you should explore further. Right? If you concur, let's explore 10 ways webinars can outperform trade shows and reach a precise target audience.

Why Do Webinars Outsmart Trade Shows?

proven benefits of webinars over trade shows

When executed strategically, webinars can serve as a pillar in your B2B lead generation endeavors Here’s why:

1. Precise Engagement Data

Webinars provide a wealth of accurate engagement metrics that you won't find at traditional events like trade shows and virtual events. Imagine having a front-row seat to your audience's reactions and interests. Well, webinars make that possible.

With webinars, you can record the following:

  • How do attendees behave during your presentation?
  • What questions plague their minds?
  • When do they decide to drop out?
  • How many registered and how many actually attended?

With insights into attendee behavior, you can craft personalized follow-ups. Suppose you used our expert tips to choose webinar topics and came up with an engaging session. Now, let’s say someone is super interested in that particular topic. Then, you can bet they'd appreciate more information on that very subject afterward. 

2. No Geographical Boundaries

Currently, 12.7% of full-time employees operate from their homes, showcasing the swift embrace of remote work setups. Concurrently, a substantial 28.2% of the workforce has transitioned to a hybrid work arrangement.

And webinars are ideally suited to cater to these evolving dynamics. They enable your firm to achieve the following: 

  • Seamlessly disseminate information
  • Smoothly conduct training
  • Host multiple events

– all without the limitations of physical gatherings. 

This opens the door to a broader audience base. When you host one session, you're not confined to a specific location or audience. Instead, you can reach prospects globally – from a virtual workplace – multiplying your chances of attracting more leads.

As reiterated by Musnad E Ahmed, CEO and founder of SkyTech Solutions: 

“Webinars transcend geographical boundaries, enabling businesses to connect with prospects worldwide. This global reach is a significant advantage over traditional events, which are often limited by location.”

Bonus! Here’s our comprehensive guide on how to increase webinar participation.

3. Cost Savings

As compared to trade shows, webinars help you save on costs. How? 

Consider this: Hosting a traditional event involves hefty expenses, from travel costs to venue rentals, not to mention the intricate logistics that come with it. 

With webinars, you eliminate these financial burdens and funnel those savings into your marketing efforts.

Now, let's pull out the stat to support our claims: 

Webinars are considered to be cost-effective, with 80% of marketers claiming they help lower their cost-per-lead.

Let’s showcase this with an example: Webinar vs. Traditional Conference

Number of Attendees: 500
Event Duration: 1 day

Cost Comparison:

Traditional Conference:

  • Venue Cost: $20,000
  • Speaker Fees: $10,000
  • Marketing and Promotion: $5,000
  • Catering and Refreshments: $7,000
  • Travel and Accommodation: $15,000
  • Total Cost: $57,000


  • Technology and Platform Costs: $2,000
  • Speaker Fees: $3,000
  • Marketing and Promotion: $2,000
  • Total Cost: $7,000

Cost Savings:

Total Cost Savings = (Traditional Conference Cost) - (Webinar Cost)
Total Cost Savings = $57,000 - $7,000 = $50,000

Cost Savings Percentage:

Cost Savings Percentage = (Total Cost Savings / Traditional Conference Cost) * 100%
Cost Savings Percentage = ($50,000 / $57,000) * 100% ≈ 87.72%

So, when you weigh the cost-savings aspect, webinars emerge as a financially smart choice. They allow you to maximize your resources and improve your webinar ROI metrics – channeling your budget where it truly matters. 

4. Time Savings

Think about the typical scenario with trade shows. It often involves extensive travel commitments. Professionals need to carve out the event dates and extra time for transportation, accommodation, etc. This can be a significant deterrent for many participants.

Now, webinars eliminate these time-consuming hurdles. Your attendees can engage from the comfort of their own offices or homes. There's no need for extended travel plans, no flights to catch, and no hotel reservations to juggle.

Now, let's show this with an example:

Let’s say your firm needs to provide training on a new software system to its employees. You can conduct a traditional in-person training session or host a webinar.

Traditional Training Session:

  • Preparation time for the physical event (booking a training room, setting up equipment, and arranging seating): 2 hours.
  • Commute time for employees to and from the training venue (assuming an average one-way commute of 30 minutes for each attendee): 1 hour.
  • Training session duration: 4 hours.
  • Q&A and discussion: 1 hour.

Total time spent: 8 hours.


  • Preparation time for the webinar platform and materials upload: 1 hour.
  • Webinar duration: 2 hours.
  • Q&A and discussion within the webinar: 30 minutes.

Total time spent: 3.5 hours.

Time Savings with Webinars:

  • Time saved by choosing the webinar over the traditional training session = (Total time for traditional training) - (Total time for the webinar)
  • Time saved = 8 hours - 3.5 hours = 4.5 hours.

As you can see, when you consider the time-saving prowess of webinars, they emerge as a practical and efficient choice. 

5. Targeted Attendees

Webinars are like precision instruments in your marketing toolkit. They excel at drawing in targeted attendees.

Ensuring your message reaches the right ears with traditional events is often challenging. You're casting a wide net in a conventional gathering, hoping the right folks will swim into it. 

However, webinars are just the opposite. You share invites to only targeted individuals. Hence, your chances of conversion are high. That’s why 49% of marketers say webinars help them contact targeted accounts. 

Read More: How to calculate webinar attendance rate?

That's nearly half of all marketers attesting to the pinpoint accuracy of webinars in reaching the right audience.

It means you're not relying on chance. Rather, you're orchestrating a focused, strategic approach that speaks directly to your ideal audience. It's like having a homing device that guides your message right where it needs to be.

6. Unlimited Attendees

Webinars have no velvet ropes, no "standing room only" signs, and minimal restrictions on the number of attendees. For instance:

  • Zoom webinars can accommodate up to 1,000 participants at the same time. If your event exceeds 1,000 participants, you can purchase a Zoom Webinar license, accommodating up to 10,000 participants. 
  • Webex webinars allow up to 500 (hosts, cohosts, and panelists) in addition to the purchased license capacity. The purchased license capacity for webinars equals the number of attendees. 

In stark contrast, traditional face-to-face engagements often grapple with limited audience sizes due to factors like absentees and venue constraints.

But with webinars, you can welcome unlimited attendees to your virtual gathering. There are no seating capacities or physical boundaries to contend with.

You're not constrained by the size of a conference room or the availability of seats. It's like hosting an event in a venue that stretches as far as the internet itself.

It widens your reach and significantly enhances your chances of connecting with and converting B2B prospects. In fact, as per our experts – numerous successful webinars have attracted audiences numbering in the thousands or even tens of thousands.

Also, you can learn more about how to craft webinar invitations to get more attendees here.

7. Ability to Position Yourself As Industry Leaders

Did you know? 60% of B2B buyers want access to industry insights from thought leaders. 

The good news? Webinars provide you with a unique platform to showcase your expertise by diving into trending industry topics. 

You can address the burning issues and challenges that matter most to your audience. Thus, you establish your company as a source of valuable insights. 

Hence, you become the trusted authority in your field. Now, high-end prospects and clients are naturally drawn to experts.

Again, you can extend co-hosting webinar invites to other industry leaders. Partnering with other experts lets you tap into their networks. It further solidifies your position as an industry powerhouse.

8. Prospect Education

Consider this: 66% of B2B decision-makers seek research-backed and data-driven resources. They desire solution-oriented information – minus the need for traditional sales tactics.

Yes, your customers seek comprehensive resources to guide their decision-making. And webinars are an exceptionally well-suited platform for meeting this demand.

By delivering comprehensive and valuable educational experiences, you can capture your potential client's attention and position your brand as a trusted authority. Yes, these are the secrets of using webinars to gain trust!

Plus, you can use interactive elements like images, videos, surveys, and Q&A sessions – to maintain their interest. Hence, it builds a solid follower base that's loyal and well-informed about your brand. 

Moreover, you cultivate a community of dedicated learners who appreciate your commitment to their growth.

As reiterated by John Pennypacker, VP of Sales & Marketing, Deep Cognition:

“Webinars offer B2B companies an array of opportunities to reach their target market. Whether a live event or a pre-recorded webinar, these digital events provide a platform for interactive discussions and networking. 

By using engaging visuals, audio clips, polls, and other interactive elements, businesses can quickly create an exciting and informative webinar to capture their audience's attention.

Moreover, a B2B webinar lets companies connect with people in real time. This allows them to build relationships with individual prospects and get instant feedback about their needs and interests.”

9. Content Repurposing

According to 42% of marketers, updating and repurposing existing content yields successful marketing campaigns. This strategy helps you:

  • Optimize resources
  • Enhance SEO
  • Broaden reach
  • Increase brand visibility
  • Elevate engagement

So, how can you repurpose webinar content? Once your session ends, share a post-session poll/survey to gather additional insights. This data lets you understand your audience's preferences more.

Later, you can also segment your prospects based on their specific interests. This segmentation allows you to tailor your webinar email follow-up sequences and strategies to cater directly to their needs. 

Webinar content repurposing is like having a customized approach for each prospect, making your interactions more personalized and impactful.

10. Personalization and Scalability

Unlike traditional events that often take a one-size-fits-all approach, webinars can be finely tuned to cater to specific audience segments. You can craft content and interactions that resonate precisely with each segment's unique interests and needs. 

The result? Your audience experiences a webinar that feels tailor-made for them. It's like receiving a personalized gift that speaks directly to your preferences. 

Again, each of your audience segments enjoys a custom-fit experience. On the other hand, you can reach and engage with a vast audience all in one go. In short, webinars also offer you the option of scalability.

It's like hosting thousands of individual consultations simultaneously without compromising on the personal touch.

Wrapping It Up

We have established the fact that webinars are a dynamic force in the arsenal of B2B marketers. They offer the means to connect with prospects authentically. The fusion of data-driven insights and global accessibility is pivotal for attracting and converting leads efficiently. 

Should you find yourself eager to explore these opportunities further or have any queries about multichannel marketing strategy webinars, we advise you to partner with a reputed webinar marketing agency. Also, remember that our team of experts at Revnew is just a call away – if you need any additional support. So, don’t hesitate to reach out to us!

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